Employees are required to sign a variety of forms during the hiring process. The process begins with the extending of job offers during the recruiting phase and continues with the implementation of security measures, information technology and human resources guidelines, payroll and sales commission structures, and so on throughout the duration of employment.
With the passage of the ESIGN Act (Electronic Signatures in Global and National Commerce) by the United States government, HR-related electronic signatures are now legally binding in the country.
Modern HR departments have the technology to design forms and papers that can be signed electronically from any location and on any device.
Employers who use eSignature free software see not just a significant reduction in processing times, but also more transparency in the HR department and a more streamlined and contemporary experience for their staff.
In addition, businesses that have made the switch to electronic signature have shown that they care about the environment, a trait that is increasingly prized by both the general public and some top-tier applicants.
Keep reading to learn why electronic signatures are so valuable to human resources departments:
1. Helps New Employees
Human resources no longer has to deal with piles of paperwork from employees. Electronic signature software for HR has improved to the point where Human Resources departments may now totally digitize documents, automate administrative chores, and otherwise revolutionize the way they go about their daily operations.
2. Legally Binding
In the United States, Canada, and the European Union, an HR electronic signature is binding. Wesignature e-signatures for Human Resources are more legally binding than handwritten or faxed signatures and are also more secure than PDFs sent over email.
3. Document Management Time-Saver
Another perk of e-signature in human resources is the time savings that come from being able to efficiently manage and archive all employee records digitally. Documents such as the non-disclosure agreement, employment contract, and any others linked to the hiring process can be signed remotely by employees at any time and from any location.
4. Reduces Unnecessary Company Costs
Many human resources professionals today choose an effective method to save time and money by minimising the amount of paper used in the hiring process. The electronic signature method simplifies the hiring process by eliminating the need to physically transmit contracts to employees, collect signatures, scan and store the documents. For human resources departments looking to maximise their return on investment, this is the best option.
Wesignature makes it easy for workers to sign documents and return them to HR with just a click of a button.
5. Can Work Anywhere
Human resources managers may get employees to electronically sign documents from anywhere, not just the workplace. They can do it on the go from anywhere in the world and not have to worry about printing, faxing, or scanning anything.
Is your human resources department interested in adopting a paperless workflow that includes the best document signing software? Start signing papers online immediately by registering for a free 30-day trial of the Wesignature e-signature service.